Florida Keys Watercolor Society
Fellowship thru Watercolors since 1980
NEW APPROVED BYLAWS JUNE 2017
FLORIDA KEYS WATERCOLOR SOCIETY
ARTICLES OF ORGANIZATION
This document, revised and adopted on June 5, 2017, replaces all previous Bylaws and amendments of the Florida Keys Watercolor Society.
The name of this organization shall be the Florida Keys Watercolor Society, and may be referred to as FKWCS. This Society was founded on February 14th, 1984 in Marathon, Florida.
The purpose of the FKWCS shall be:
1. To promote and encourage watercolor painting
2. Encourage new water media artists to join us in the hopes that they may discover the joy of watercolor painting with us
3. To contribute to the cultural atmosphere of the Florida Keys communities
4. To strive for excellence and to enjoy the medium of watercolor and other water media thru activities of FKWCS
5. To elevate the stature of watercolor and increase the appreciation of the public to the significance of watercolor painting and water-based media as a fine art medium.
1. Traditional Watercolor Painting is defined as the application of watercolor pigment to watercolor paper in a transparent fashion, framed under glass or Plexiglas.
2. Other Water Media Painting is defined as the application of any of the following mediums alone or in combination with each other: Watercolor, Watercolor Pencils, Pastel, Gouache, Acrylic, Water Soluable Oils, Casein, Egg Tempura, Ink, Conte, Charcoal, and Graphite. Allowable Surfaces include watercolor paper, toned watercolor paper, yupo, paper coated with water-based varnish and gesso, aquabord, claybord, illustration board, rice paper, acrylic paper, canvas board, canvas paper, stretched canvas, pastel papers (fibrous and sanded), velour paper and silk.
In the event FKWCS disbands, all remaining assets or monies will be donated to the Florida Keys Council of the Arts for scholarship use.
ARTICLE I - MEMBERSHIP
A. CATEGORIES OF MEMBERSHIP
1. Charter - Charter members are those members who paid dues prior to December 31st, 1984 and attended the first meeting on February 14th, 1984. Their names shall be noted in the permanent records of FKWCS exclusively as Charter Members. The ten Charter Members were Chris Mankowitz, Joan Howe, Marie Fisher, Betty Rondeau, Jan Lawliss, Beverly Richardson, Geraldine Greene, Betty Dunlap, Barbara Mitchell and Marie Jones.
2. Active - Active members are members who reside in Monroe County for a minimum of two months per year, pay yearly dues and may participate by attending meetings, holding office, voting and entering FKWCS sponsored shows.
3. Associate Patron - An Associate Patron may be an artist, friend or patron of the arts whom the Board, at its discretion, has invited to join the Society and who has made a monetary contribution acceptable to the Board. The term of membership shall be determined by the Board. They are privileged to attend meetings but will not hold full membership privileges extended to Active members.
B. TERMINATION OF MEMBERSHIP
In exceptional cases, a membership may be terminated for good cause as determined by a majority vote of the Board of Directors. Automatic termination of membership will occur for non-payment of dues.
ARTICLE II - DUES AND FEES
Annual dues in the amount set by the Board at the Annual Meeting shall be paid by September 30th annually.
Fees are extra charges other than the normal membership dues for events sponsored by FKWCS such as workshops, show fees, demonstrations, etc.
1. The amount of the fee shall be established by the Board for each event.
2. All fees are due for each event upon registration.
3. Fees are refundable at the discretion of the Board.
ARTICLE III - ORGANIZATION
A. BYLAWS AND AMENDMENTS
1. The provisions of the revised Bylaws shall govern membership organization and activities of FKWCS and shall become effective upon majority vote of the membership.
2. Proposed amendments may be submitted by any member of FKWCS.
3. All proposed amendments to the Bylaws shall be considered and voted upon by the Board.
4. Action of the Board shall be final unless vetoed or modified by a majority vote of membership.
1. The officers of FKWCS shall be President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Publicity and Historian.
2. They shall be elected by majority vote at the Annual Membership Meeting which occurs in March.
3. The term of office shall begin with election at the Annual Membership Meeting and continue until election two (2) years later. There are no term limits, but new officers may be voted in by the Nominating Committee annually. If an officer must decline his or her post, other officers should fill in until a replacement is found.
4. Members are eligible to hold office if they have been an active member for the previous six consecutive months.
C. DUTIES OF OFFICE
1. President - sets and presides at all meetings, coordinates activities of officers and committees, appoints Standing Committees and Ad Hoc Committees, writes newsletters as needed.
2. First Vice President - assumes duties of President when required, organizes the Annual Judged Show, oversees any non-judged shows which fall under the sponsorship of FKWCS.
3. Second Vice President - organizes the annual workshop.
4. Recording Secretary - shall record the minutes of Board and general meetings, and keeps all official records and official votes.
5. Corresponding Secretary - handles general correspondence and member mailings at the direction of the President, maintains membership roles as a historic document.
6. Treasurer - shall receive all monies due, pay all financial obligations at the direction of the Board, keep accurate accounts of all financial transactions, and shall oversee updating all signature cards with the bank. Shall prepare, at the request of the President and in cooperation of the President and First Vice President, a budget for the ensuing year.
7. Publicity - notifies news media about dates of meetings and shows, etc. as well as any significant news of the organization.
8. Historian - documents and preserves all relevant data concerning the organization, maintains this data in the scrapbook and historical file.
D. BOARD OF DIRECTORS
1. The government of FKWCS shall be vested in a Board of Directors (herein referred to as the Board) consisting of the elected officers, the immediate past President, and Standing Committee chairpersons appointed by the President.
2. In the event the immediate past President cannot serve, a former past President shall be appointed by the Board.
3. The Board shall be the executive and administrative body authorized and directed to carry out the purpose of FKWCS. The Board shall establish all policies of FKWCS and shall control the funds by having the power of approval of the budget and all disbursements.
4. No member of the Board shall receive any monetary remuneration for services to FKWCS. This does not bar reimbursements for expenses incurred pursuant to an approved budget.
5. The Board shall meet in person in January, February and March and may call special Board meetings as necessary to conduct the business of FKWCS. All Board discussion and vote, whether in person or electronically, shall follow Robert’s Rules of Order.
6. The Board may request, at their discretion, an audit of the fiscal records with a report thereof to the membership.
E. NOMINATING COMMITTEE
The Nominating Committee shall consist of one to three members appointed by the Board. They may not be current officers. They shall provide a slate of officers to be voted on at the Annual Meeting in March.
ARTICLE IV - MISCELLANEOUS PROCEDURES
There shall be an Annual Membership Meeting in March of each year to hear the report of the Nominating Committee, to elect officers and to conduct other business brought before it. The Board shall set the date of the Annual Meeting and notify membership of the date.
B. ELECTION OF OFFICERS
Officers shall be elected at the Annual Membership Meeting and shall begin their term of office upon election. Officers shall serve for a term of two (2) years, there is no limit to the number of terms that can be held. All records pertaining to the business of the Society shall be turned over by the outgoing officer to the newly elected officer within 10 days of the election.
C. RULES OF ORDER
“Roberts Rules of Order, Revised” shall apply to all appropriate cases.